Before you start

• You must have Admin access to your Stella Source account.
• Your catalog items must be prepared in a CSV file with the required columns.
• Catalog items are only visible to your buyers after your Stella Source customer success rep enables the catalog entitlement for your account. If your buyers can't see the catalog tab in their storefront, contact your CS rep.

Navigate to Catalog Items

1. In the left sidebar, click Quote Settings, then click Product Mgmt.
2. At the top of the page, select your location from the Location dropdown.
3. Click the Catalog Items tab.

Add new catalog items

Use this flow to upload catalog items for the first time, or to add new items to your existing catalog.

Click IMPORT CSV, then select Add New from the dropdown.

The "Upload your Catalog Items" dialog opens.

If you need a template, click the Catalog_Item_Sample.csv link to download the sample file. Populate it with your catalog item details using the following required columns:

• Name (Product Description): The name of the item as your buyers will see it.
• Sku: A unique identifier for the item.
• Weight (Unit Weight): The weight of one unit as a number (for example, 5).
• WeightUnit (Unit Weight): The unit of measure for weight (for example, pound).
• Cost (Unit Cost): Your cost per unit.
• Price (Unit Price): The price your buyer pays per unit.
• Public (Available to): Set this to TRUE for all items.

Drop your file into the upload area, or click it to browse. XLS, XLSX, and CSV files are accepted.

Review any rows flagged as invalid and correct them before re-uploading.

Once the upload is complete, your items appear in the Catalog Items table.

Pro tip: If you prefer not to upload a file, click “Or click here to copy paste table data” in the dialog to enter your items directly.

Update existing catalog items

Use this flow to update the cost or price on items already in your catalog.

1. Prepare a CSV file with the updated values. Include the Sku column so the system can match the right items.
2. Click IMPORT CSV, then select Update Items from the dropdown.
3. Drop your file into the upload area, or click to browse. XLS, XLSX, and CSV files are accepted.

Note: Descriptions can't be updated this way. To change a product description, delete the item and re-add it using Add New with the corrected description.

Manage your catalog items

Search for an item: Use the Search for item... bar to filter your catalog by name or SKU.

Delete items: Check the box next to the items you want to remove, then click DELETE SELECTED.

Pro tip: Use the refresh icon next to the "Last Updated" timestamp to confirm your most recent upload applied correctly.

Troubleshooting

My buyers can't see the Catalog tab in their storefront. The catalog entitlement must be enabled at the company level by your Stella Source CS rep. Contact your rep to turn it on.

Some rows were flagged as invalid during upload. Check that all required columns are present and no required fields are empty. Correct the flagged rows and re-upload.

I need to change a product description. Descriptions can't be edited directly. Delete the item from your catalog and re-add it with the correct description using IMPORT CSV > Add New.